Willo Photography
Our Privacy Policy

Willo Photography is committed to protecting your privacy and will only use the information that we collect about you lawfully. This notice is intended to give you an understanding of how and why we use the information you give us.

This notice sets out how Willo Photography (‘we’, ‘us’ or ‘our’) will respect and keep safe any personal data that you share with us. It is our aim to be clear when we collect your data and not do anything with it that you wouldn’t reasonably expect.  

We may change this Privacy Policy from time to time, so please check back if you’re keen.

What data we collect & how we use it
If you make an enquiry with us, or book us for your wedding, we’ll take your names, address, phone number and emails along with all the lovely information about your big day (which isn’t actually personal data, but y’know… centrepieces!). Generally just stuff we need to shoot your wedding and get your photographs to you. We do this, because it’s necessary to provide you with our service.  

It’s fair to say, we don’t actually use any personal data for marketing, so any information you give us will be used to either answer your enquiry, or to come and photograph your wedding.

We might also use your names on our promotion.  We’ll take a small selection of images and create sneak peeks, social media posts, possibly include some on our own website, other websites we love, and in our brochure to show other clients. It means that we can not only share how awesome your wedding is, but it really helps us to promote Willo Photography and the photos that we’re passionate about too. We’ll always be respectful with what we use, and of course you are free to tell us ‘no ta!’

We may process information contained in or relating to any communication that you send to us (mainly email chats, but let’s call it “correspondence data”. The correspondence data may include the communication content and metadata associated with the communication.  Our website will generate the metadata associated with communications made using the website contact forms.  The correspondence data may be processed for the purposes of communicating with you and record-keeping.  We’ll do it in order to give you the best service as your wedding photographers, but also because we love a natter too.

In some circumstances, we may process your personal data if necessary for obtaining or maintaining insurance coverage, managing risks, or obtaining professional advice.

Safe to say, we’ll only keep your personal data for as long as we need it. If you enquire, but don’t book us, we won’t keep badgering you to have another wedding, we’ll delete your details from our system. If you’re one of our lovely Willo couples, then we’ll keep it longer – usually for as long as we hold back-ups of your wedding images in case you ever need them from us.

How we collect your personal data
You might have filled out our online contact form. We use WordPress for our website so it’s protected by an SSL encryption layer and those details get sent to our email account on iCloud, which is protected by a two-factor authorisation.

When we send you an agreement for your wedding photography, we’ll ask you to confirm your contact details so we know where we’re going and how to contact you on your wedding day. We’ll collect this on Google Drive, because its secure and it’s easy for you to access and use.
Once we have that info, we’ll move it onto our iCloud, which (as above) is protected by a two-factor authorisation.  

Providing your personal data to others
Unless required to do so by law, we won’t share your personal data with anyone unless you ask us to. Pure and simple. These circumstances would include working with other wedding suppliers on the day of your wedding, insurance companies etc.  

Right of confirmation, access, rectification and erasure
Your data belongs to you, so if you would like to see what we hold, how we use it, to rectify any inaccurate information, you’d like us to erase it altogether, restrict how we use it or object to anything, then you have the right to do so.

Please get in touch with us if you would like to exercise any of these rights and we’ll get onto it right away. Write to us, or email with any such requests.

If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection. You may do so in the EU member state of your habitual residence, your place of work or the place of the alleged infringement.

Your images
As stated above, we may take a small selection of images and create sneak peeks, social media posts, possibly include some on our own website, other websites we love, and in our brochure to show other clients. It means that we can not only share how awesome your wedding is, but it really helps us to promote Willo Photography and the photos that we’re passionate about too.

We won’t sell any of your images to third parties or allow them to be used for commercial use, unless that’s something you request or give consent to.

We may enter your beautiful faces into photography awards, which is lovely and we hope you’re cool with that. Sometimes other websites (such as wedding blogs) may ask for your wedding to be featured – this will never happen without your consent and involvement.

We store your wedding images on encrypted hard drives, backed up to the heavens and locked securely away. 

Website and Cookies
We use cookies on our website.  We will ask you to consent to our use of cookies when you first visit our website.

A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.

Cookies may be either “persistent” cookies or “session” cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.

Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.

We may process data about your use of our website and services (“usage data”). The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use.

We use Google Analytics to analyse the use of our website. Google Analytics gathers information about website use by means of cookies. The information gathered relating to our website is used to create reports about the use of our website. Google’s privacy policy is available at: ttps://www.google.com/policies/privacy/.

Most browsers allow you to refuse to accept cookies and to delete cookies. The methods for doing so vary from browser to browser, and from version to version.

External Links
Although this website only looks to include quality, safe and relevant external links, users are advised adopt a policy of caution before clicking any external web links mentioned throughout this website. (External links are clickable text / banner / image links to other websites).

The owners of this website cannot guarantee or verify the contents of any externally linked website despite their best efforts. Users should therefore note they click on external links at their own risk and this website and its owners cannot be held liable for any damages or implications caused by visiting any external links mentioned.

Adverts & Sponsored Links
This website may contain sponsored links and adverts. These will typically be served through our advertising partners, to whom may have detailed privacy policies relating directly to the adverts they serve.

Clicking on any such adverts will send you to the advertisers website through a referral program which may use cookies and will track the number of referrals sent from this website. This may include the use of cookies which may in turn be saved on your computers hard drive. Users should therefore note they click on sponsored external links at their own risk and this website and its owners cannot be held liable for any damages or implications caused by visiting any external links mentioned.

Social Media Platforms
Communication, engagement and actions taken through external social media platforms that this website and its owners participate on are custom to the terms and conditions as well as the privacy policies held with each social media platform respectively.

Users are advised to use social media platforms wisely and communicate / engage upon them with due care and caution in regard to their own privacy and personal details. This website nor its owners will ever ask for personal or sensitive information through social media platforms and encourage users wishing to discuss sensitive details to contact them through primary communication channels such as by telephone or email.

This website may use social sharing buttons which help share web content directly from web pages to the social media platform in question. Users are advised before using such social sharing buttons that they do so at their own discretion and note that the social media platform may track and save your request to share a web page respectively through your social media platform account.

This website and its owners through their social media platform accounts may share web links to relevant web pages. By default some social media platforms shorten lengthy urls [web addresses] (this is an example: https://bit.ly/zyVUBo).

Users are advised to take caution and good judgement before clicking any shortened urls published on social media platforms by this website and its owners. Despite the best efforts to ensure only genuine urls are published many social media platforms are prone to spam and hacking and therefore this website and its owners cannot be held liable for any damages or implications caused by visiting any shortened links.

About Us
Basically, all this means we don’t mess about with marketing and will just use your data to do our jobs and give you the best service we can. We’ll always be really respectful about the whole thing.

If you would like to speak to us about your data, or wish to exercise any of your rights, please contact the Data Controller (Willo Photography) at willophoto@icloud .com

The Data Protection Officer for Willo Photography is Karen Williams.

For more information about your rights under the Data Protection Act, or to lodge a complaint, go to the website of the Information Commissioner’s Office at ico.org.uk.

External Links
Although this website only looks to include quality, safe and relevant external links, users are advised adopt a policy of caution before clicking any external web links mentioned throughout this website. (External links are clickable text / banner / image links to other websites).

The owners of this website cannot guarantee or verify the contents of any externally linked website despite their best efforts. Users should therefore note they click on external links at their own risk and this website and its owners cannot be held liable for any damages or implications caused by visiting any external links mentioned.

Adverts & Sponsored Links
This website may contain sponsored links and adverts. These will typically be served through our advertising partners, to whom may have detailed privacy policies relating directly to the adverts they serve.

Clicking on any such adverts will send you to the advertisers website through a referral program which may use cookies and will track the number of referrals sent from this website. This may include the use of cookies which may in turn be saved on your computers hard drive. Users should therefore note they click on sponsored external links at their own risk and this website and its owners cannot be held liable for any damages or implications caused by visiting any external links mentioned.

Social Media Platforms
Communication, engagement and actions taken through external social media platforms that this website and its owners participate on are custom to the terms and conditions as well as the privacy policies held with each social media platform respectively.

Users are advised to use social media platforms wisely and communicate / engage upon them with due care and caution in regard to their own privacy and personal details. This website nor its owners will ever ask for personal or sensitive information through social media platforms and encourage users wishing to discuss sensitive details to contact them through primary communication channels such as by telephone or email.

This website may use social sharing buttons which help share web content directly from web pages to the social media platform in question. Users are advised before using such social sharing buttons that they do so at their own discretion and note that the social media platform may track and save your request to share a web page respectively through your social media platform account.

This website and its owners through their social media platform accounts may share web links to relevant web pages. By default some social media platforms shorten lengthy urls [web addresses] (this is an example: https://bit.ly/zyVUBo).

Users are advised to take caution and good judgement before clicking any shortened urls published on social media platforms by this website and its owners. Despite the best efforts to ensure only genuine urls are published many social media platforms are prone to spam and hacking and therefore this website and its owners cannot be held liable for any damages or implications caused by visiting any shortened links.